How to get a copy of your form W-2 from your employer

If you need a copy of your W-2, the first place to check is with your employer. Employers are required by law to send W-2 forms to employees by January 31 each year. If you did not receive yours, here is what you should do:

• Contact your employer’s HR or payroll department – They may be able to provide you with a duplicate copy.
• Check your employee portal – Many companies provide W-2s electronically through payroll systems like ADP, Paychex, or Workday.
• Verify your mailing address – If you moved recently, your W-2 might have been sent to your old address.

How to get a copy of your form W-2 from the IRS

If you cannot get a copy from your employer, you can request a copy from the IRS. The IRS keeps records of W-2 forms submitted by employers.

• Use Form 4506-T – You can request a free tax transcript that includes W-2 information by filling out IRS Form 4506-T.
• Request a copy of your full tax return – If you need an actual W-2 copy, you can use Form 4506, but there is a fee for this service.
• Check IRS Get Transcript online – You can access your wage and income transcript online at the IRS website.

How to get a copy of your form W-2 if you lost it

If you misplaced your W-2, do not worry. Here is what you can do:

• Check if you have an electronic copy – Some employers provide digital access to past W-2s.
• Ask your employer for a duplicate – Most employers can issue another copy.
• Use IRS records – If your employer cannot help, request a transcript from the IRS.

How to get a copy of your form W-2 from a previous employer

If you need a W-2 from a job you no longer work at, follow these steps:

• Contact your previous employer – They are required to keep copies of W-2s for at least four years.
• Check payroll providers – If your old employer used ADP or a similar service, you may be able to log in and retrieve your W-2.
• Request an IRS wage transcript – If your employer does not respond, the IRS can provide your wage and tax statement.

What to do if your employer refuses to give you a copy of your form W-2

If your employer will not send your W-2, here are your options:

• Wait until February 15 – If you still have not received it, you can contact the IRS at 800-829-1040.
• Provide employer details to the IRS – The IRS will send them a notice requesting the missing W-2.
• File your taxes using Form 4852 – If you cannot get your W-2 in time, you can estimate your wages and file with Form 4852.

How long does it take to receive a copy of your form W-2

The time it takes to receive your W-2 depends on the method you use:

• From your employer – Usually within a few days if they provide electronic access or mail a duplicate.
• From the IRS – A tax transcript can take 5 to 10 days, while a full W-2 copy may take weeks.
• Third-party payroll providers – Immediate access if available online.

How to avoid losing your form W-2 in the future

To prevent W-2 issues next year, follow these tips:

• Opt for electronic delivery – Many employers offer online W-2s.
• Keep your address updated – Notify your employer if you move.
• Save digital copies – Download and store your W-2 securely for future use.

Related article:

Victims of tax identity theft facing horrendous delays of 19 months as IRS support struggles

How to claim the Earned Income Tax Credit and when is it paid

Texas Tax-Free Weekend 2025: dates, when it’s on and all the items you can buy tax-free in August